Registrar- Davie County High School – Davie County Schools- Davie County High School
Posting End Date:
How to Apply:
8 hrs./day, 12 months
General Statement of Job
Under general supervision, the registrar is responsible for the maintenance of student records, processing of enrollment, transfers, and withdrawals from the campus. Assists with testing preparation and administration. Works independently in the performance of all functions necessary to maintain an efficient and organized office in a professional and confidential manner. Reports to principal and/or lead counselor.
SPECIFIC DUTIES AND RESPONSIBILITIES
ESSENTIAL JOB FUNCTIONS
Registration & Data Entry
Register new students by verifying residency, eligibility, credit level status, immunization, etc., and enter data into computerized student record system
Manage student record system by enrolling and transferring students, receiving and sending records, creating/generating/changing student class schedules, maintaining files and generating reports
Review and interpret student information, including graduation standards, transcripts, etc.
Prepare a variety of documents and reports including transfer/transcripts, grading, and correspondence
Complete and submit all state required reports
Coordination of Testing
Assist testing coordinator(s) with a variety of standardized test administration duties
Prepare and assist in the distribution of testing materials
Support testing coordinator(s) during the administration of standardized testing
Complete all secretarial/clerical functions of the Student Services Department in an efficient and timely manner
Maintain student files
Assist counselors with the preparation of reports and student data information
Arrange student and parent conferences with counselors
Perform other duties as needed for the efficient operation of the department
KNOWLEDGE, SKILLS AND ABILITIES
Dedication to maintaining strict confidentiality
Ability to maintain complex files and records, with superb organization and attention to detail
Thorough knowledge of applicable policies and procedures
Exceptional customer service and professional demeanor with excellent communication skills, both written and oral, including the ability to use correct grammar, vocabulary, spelling, and punctuation
Proven ability to build and maintain professional, effective working relationships
Knowledge of modern office practices and procedures
Attention to detail, with ability to maintain complete and accurate records and to develop standard reports from those records
Strong technology skills, including use of Microsoft Office Suite, Google Workspace, and/or other programs for word processing, data management, and communication
Ability to work effectively both independently and as part of the student services team
Adaptability and willingness to learn new procedures, technology, etc.
MINIMUM TRAINING AND EXPERIENCE
High School diploma required, supplemented by experience in office support. Associate’s Degree or higher from an accredited institution in secretarial science or business preferred.
MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED
TO PERFORM ESSENTIAL JOB FUNCTIONS
Physical Requirements: Must be able to operate a variety of equipment including computers, copiers, etc. Must be able to exert up to 10 pounds of force occasionally, and/or a negligible amount of force constantly to lift, carry, push, pull, or otherwise move objects.
Conceptual Awareness: Requires the ability to observe, compare, and contrast various people, data, or items.
Interpersonal Communication: Requires the ability to speak and/or signal people to convey or exchange information. Includes receiving instructions, assignments and/or directions from colleagues or supervisors.
Language Ability: Requires the ability to read and prepare a variety of materials, correspondence, reports, handbooks, forms, lists, etc.
Intelligence: Requires the ability to rationalize and solve problems with a variety of variables, aligned with policies, procedures, and professional expectations.
Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able to communicate effectively and efficiently in standard English.
Numerical Aptitude: Requires the ability to use mathematical operations and apply mathematical skills to solve work-related problems; including but not limited to adding, subtracting, and utilizing decimals and percentages.
Motor Coordination & Dexterity: Requires the ability to coordinate hands and eyes rapidly and accurately. Must have minimal levels of eye/hand/foot coordination.
Visual and Spatial Aptitude: Requires visual acuity to complete essential duties, including the ability to conceptualize visual representations, size, shape, and color.
Interpersonal Temperament: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress and when confronted with persons acting under stress.
Physical Communication: Requires the ability to talk and hear: (Talking: expressing or exchanging ideas by means of spoken words. Hearing: perceiving nature of sounds by ear). Must be able to communicate via telephone.
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.